Mail merge letters online
One letter to many recipients: you provide a template with an address list or the finished mail merge as a PDF. We print every letter, envelope and frank it and hand everything to Deutsche Post.
Two ways
Which way suits your mail merge
What matters is whether every recipient gets the same text or whether each letter has its own details.
Template plus CSV address list
Same text for all recipients
You have one letter and a table of recipients, for example from Excel or your customer or membership software.
- Upload the template as a PDF or design it in the letter editor
- The system maps the CSV columns via the header row
- Personal salutation via placeholders in editor templates
Finished mail merge as a PDF
Individual content in every letter
Every letter already has its address and its own details, for example from Word mail merge or your invoicing software.
- All letters in one file, each with the same number of pages
- The address is read from the window area and checked
- Correct or skip individual letters before starting
| Feature | With a CSV address list | From a PDF |
|---|---|---|
| You upload | Template and CSV file | One PDF with all letters |
| Content per letter | The same, only address and salutation change | Anything, already in the PDF |
| Address | From the columns of the CSV file | From the window area of each letter |
| Typical for | Circulars, club newsletters, advertising letters | Invoices, reminders, payslips |
For both ways
What always stays the same
We take care of printing, envelopes, franking and handing in at Deutsche Post either way.
Address check before printing
Incomplete addresses show up before you start: as invalid rows in the CSV import, in the check table for a PDF.
Set options once
Print colour, single- or double-sided printing, registered mail and sender profile apply to every letter in the series. Registered mail is only available within Germany.
Cut-off 4 pm
Whatever arrives on a working day before 4 pm (German time), we hand over to Deutsche Post the same day.
Costs
What a mail merge costs
Every letter is billed individually by page count, without a monthly fee or minimum order. Printing, envelope and postage are included.
Coin packages: the bigger, the cheaper
Colour, double-sided printing and registered mail cost more coins. The cost preview shows the total for all letters before you start; failed and skipped letters are not charged. With the PDF route each part of the PDF counts as a separate letter, and a cover page counts towards the page count.
For advertising mail from 5,000 items per campaign there is the cheaper advertising rate Dialogpost.
Start your mail merge now
Sign up for free and choose the right way in the dashboard: a template with an address list or a finished PDF.